Insurance

Safety & Security for Players and Teams

Find all insurance offerings and policies in one place.

COI Application

CERTIFICATION of Insurance

Requirements

Certificates of insurance for the membership cycle will only be issued to clubs that have met the following criteria:

One

All coaches must be World Rugby Level 1 (formerly L200) certified

Two

At least 8+ registered players

Three

Club registration fee must be paid

Instant COIs Via RX

We’re excited to announce a major enhancement to how USA Rugby members obtain Certificates of Insurance (COI). This important service just got faster, easier, and more convenient: right from your Rugby Xplorer (RX) Admin portal.

Your COI will generate immediately, be emailed automatically to the address provided, and also be available for instant download from an on-screen link.
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COIs must NOT be generated via RX for activities that are not sanctioned by default (e.g. most tournaments). For further information, see below regarding Tournaments & Sanctioning.

Effective immediately, your organization or club can request a standard Certificate of Insurance (COI) directly through RX.

From left hand menu in the Admin portal, go to Administration > My [Entity] Details.

Click the ‘Insurance’ tab.

Complete the form.

Apply Now

Special Wording Requests

Claims Process

Some COIs require special wording – usually for specific endorsements required to be on the certificate. These requests will now be submitted via the same RX form.

Special Wording COI Processing Time

Unlike standard COIs, special wording COIs must be processed manually by our insurer – therefore, for these, our turnaround time remains 7 days and there is no expedited process. Please ensure special wording is truly required before submitting.

Tournaments and Sanctioning

COIs must not be generated via RX for events or tournaments that are not sanctioned by default. For these, COIs must be requested through the Event Sanctioning process.

Any other event must seek sanctioning by submission of a timely application.

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The following activities are considered sanctioned by default:

Practices of compliant clubs where all players participating are registered;

League play, friendly matches, or other activity (including events and tournaments) of compliant clubs arranged by a Union (Council, Geographic Union, Division, Conference, SYRO, College Org, or similar body) where the only clubs taking part belong to that Union;

One-off friendly matches between compliant clubs regardless of Union, or between a compliant club and a visiting international team approved for inbound tour by both USA Rugby and their home Union.

Questions or Assistance

For any COI-related inquiries, including existing requests, please contact: coi@usa.rugby
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For any Event Sanctioning inquiries, please contact: event-sanctioning@usa.rugby

Summary of Coverage

Liability Insurance From USA Rugby

For further information regarding what is included in the coverage provided by USAR please download a copy of the full coverage prospectus

Download Summary of Coverage

USA Rugby Website

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Claim

Accident Insurance from USA Youth and High School

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Claims Process

Upon registration verification, you'll receive detailed instructions outlining the complete claims process. Our team is available to assist with any questions throughout your claim journey.

Primary Insurance Details

Health insurance coverage works in order of priority. The primary insurance (typically held by the parent) must be billed first, followed by secondary insurance which helps cover remaining out-of-pocket costs.

Claim Submission Processing Time

Claims processing times vary by case. For updates or questions, contact the claims administrator using the email or phone number provided on your claim form. Please keep this form confidential to prevent unauthorized submissions.